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registration

Registration will open on 15 October 2024. The information on this page is preliminary and subject to change until 1 October.

Please read the registration instructions and conditions carefully before you register. 
Questions? Please contact the Registration Office (contact details at the bottom of this page)

Key dates & deadlines

The following time periods are valid for all types of registration:

  • 1 October 2024

    Registration opens

  • 15 March 2025

    Deadline early online registration 23:59:59 CET 1

  • 1 May 2025

    Deadline regular online registration 23:59:59 CEST 1

  • from 2 May 2025

    Late registration 2

1 Payment must be received by the Registration Office within the indicated period.  
2 From 2 May, only credit card or (for Dutch participants only) iDEAL payments are accepted

registration categories & fees

 
Early fee
until 15/3
Regular fee
16/3 - 1/5
Late fee
from 2/5
info will follow
Extra options:

Welcome Reception 

free of charge for registered delegates
€ 25 for accompanying persons

Dutch Evening € tba

Groups

Collective invoice 

You must complete and submit an online group registration form

  • If you need one collective invoice for the registration fees of your group / delegates, and/or
  • If you want to organise one collective pick up of name badges and bags for your group/delegates

There is no reduced fee or discount for group registrations. The individual registration fees are applicable.
To register a group, please contact the Registration Office (contact details at the bottom of this page) and indicate that you have a group to register.

Sponsor registration

Confirmed sponsors will receive separate instructions by e-mail. Please do not register through the online system, except if you need additional full registrations (on top of the ones included in the sponsor package). These extra attendees should be registered via the regular online registration system further below.

Registration procedure

How to register

The online registration system is a secured environment. By accessing and/or using the online registration system you agree to the (Cancellation) Conditions and Terms of Use mentioned on this webpage.

After having completed the online form, do not forget to press 'submit'. Please note: You are a registered participant only after we have received payment of your registration fee.

Payment options

  • By credit card: AMEX, VISA and MasterCard are accepted. Secure online payments are made through the designated online registration system.
  • By bank transfer: Please do not transfer any fees until you have received your invoice. The invoice will be sent to you by e-mail.
Confirmation of registration

After having submitted your registration you will receive an automatically generated e-mail acknowledging submission of your registration. Check your spam box if you don't receive it within a few minutes.
Once the Registration Office has handled your registration, you will receive a confirmation of registration or an invoice by e-mail.

Name change

An additional fee of € 30 will be charged for a name change. Name changes must be sent by email to the Registration Office.

Cancellation
  • 15% fee for cancellations received on or before 15 March 2025
  • 50% fee for cancellation received between 16 March and 1 May 2025
  • No refunds will be given for cancellations received after 1 May 2025

Cancellation charges will apply for all bookings. Cancellations must be sent by email to the Registration Office. Refunds will not be given to any registrant who does not attend without advance cancellation notice (no show).

General Data Protection Regulation (GDPR)

The personal information supplied in connection with the abstract submission will be held by ESCCA as a record of attendees and parties expressing interest in the LMHI 2025 World Congress. By registering for this Conference the parties concerned are agreeing that LMHI may:

  • use that personal information to contact them by email, direct mail or telephone, in order to supply information relevant to this Congress and future Congresses.
  • use that personal information to be included in the congress documentation, such as name badge, diets overviews and list of delegates (name, company, country).
Terms of use

By accessing and/or using the online registration system you agree to the Terms & Conditions and other registration conditions mentioned on this webpage.

Visas

Delegates who need a visa should apply directly to the Dutch embassy or consulate in their own country. Please note that the organisers cannot assist with the application. The Registration Office can issue a Letter of Invitation, provided that you have registered and paid for the Conference. After you have registered and paid, please send a request by email to the Registration Office, stating your full name, institute details (name, city), email, date of birth, place of birth, passport number and expiration date of the passport. The Letter of Invitation will be emailed to you within 5 working days. Please note that this letter of invitation does not imply any financial responsibility for ESCCA and/or the organisers.

Please make sure to register and pay for the conference as soon as registration opens on 15 May, and apply for your visa right away! In case your visa application is rejected, the official cancellation rules apply (see above). 

Questions?

The Conference Organiser, Your Conference Support, has assigned Parthen to process the registrations and abstracts for the Congress.

Please direct all registration and/or payment inquiries directly to the Registration Office:

Parthen
Amsterdam, the Netherlands
e-mail: registration(at)parthen.nl
phone: +31 20 572 73 01